1. Introduction
OAgents ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our automated accounting platform ("the Service").
2. Information We Collect
We collect the following types of information:
- Account Information: Email address, name, and other information you provide when creating an account
- Financial Data: Receipts, bank statements, transactions, expenses, invoices, and other financial documents you upload or import
- Usage Data: Information about how you interact with the Service, including features used, time spent, and preferences
- Technical Data: IP address, browser type, device information, and other technical data collected automatically
3. How We Use Your Information
We use your information to:
- Provide, maintain, and improve the Service
- Process and analyze your financial data using AI-powered tools
- Automatically categorize transactions and expenses
- Generate financial reports and insights
- Send you service-related communications
- Respond to your inquiries and provide customer support
- Detect and prevent fraud or abuse
- Comply with legal obligations
4. AI Processing and Third-Party Service Providers
To provide our automated accounting services, we use artificial intelligence and machine learning technologies. This involves:
- AI Model Providers: We work with third-party AI service providers to process your financial data. These providers use advanced AI models to extract information from receipts, categorize transactions, match bank statements with expenses, and perform other automated accounting tasks.
- Data Transmission: Your financial data, including receipts, bank statements, and transaction details, may be transmitted to and processed by these AI service providers for the sole purpose of providing the Service.
- Provider Selection: We carefully select AI service providers that maintain industry-standard security practices and data protection measures. These providers are contractually obligated to protect your data and use it only for the purposes we specify.
- Data Retention: AI service providers may temporarily store your data during processing but are required to delete it after processing is complete, in accordance with our agreements.
- Your Consent: By using the Service, you consent to the transmission and processing of your data by AI model providers as described in this Privacy Policy and our Terms of Service.
5. Data Security
We implement appropriate technical and organizational measures to protect your data:
- Encryption of data in transit and at rest
- Secure authentication and access controls
- Regular security assessments and updates
- Employee training on data protection
- Secure data centers and infrastructure
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security.
6. Data Sharing and Disclosure
We do not sell your personal information. We may share your information only in the following circumstances:
- AI Service Providers: As described in Section 4, we share your data with AI model providers to process and analyze your financial information
- Service Providers: We may share data with third-party service providers who assist us in operating the Service, subject to confidentiality obligations
- Legal Requirements: We may disclose information if required by law or in response to valid legal requests
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction
- With Your Consent: We may share information with your explicit consent
7. Your Rights and Choices
You have the following rights regarding your personal information:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your personal information
- Data Portability: Request a copy of your data in a machine-readable format
- Opt-Out: Opt out of certain data processing activities, though this may limit Service functionality
To exercise these rights, please contact us at hi@oagents.app.
8. Data Retention
We retain your personal information for as long as necessary to provide the Service and fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal or legitimate business purposes.
9. Children's Privacy
The Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
10. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. By using the Service, you consent to the transfer of your information to these countries.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.
12. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at hi@oagents.app.